Avoiding Common Mistakes in e-Way Bill Generation
The e-Way bill is an important document under the Goods and Services Tax (GST) system in India, required for transporting goods. Mistakes can lead to delays, penalties, or even invalidation of the bill. Here's how to avoid them.
Key Mistakes to Avoid
1. Incorrect Document Details
Entering wrong invoice numbers, dates, or amounts can cause delays or penalties.
How to avoid:
- Double-check invoice details before generating the e-Way bill.
- Use accounting software like TallyPrime to auto-fetch invoice data.
2. Wrong or Incomplete HSN Codes
Incorrect HSN codes can cause tax issues or rejection of the bill.
How to avoid:
- Maintain a master list of HSN codes for your goods.
- Use software to auto-populate HSN codes.
3. Invalid Transporter ID or Vehicle Number
Incorrect transporter details invalidate the bill.
How to avoid:
- Save Transporter ID in your system to avoid manual errors.
- Confirm vehicle number with the transporter or driver.
4. Wrong Distance and Validity Calculation
Miscalculating distance leads to incorrect bill validity.
How to avoid:
- Use Google Maps or software features to auto-calculate distance.
5. Choosing the Wrong Document Type
Using a wrong document (invoice, challan, etc.) may invalidate the bill.
How to avoid:
- Understand the purpose of goods movement and select the correct document type.
6. Generating e-Way Bills for Exempted Goods
Unnecessary e-Way bills for exempt items create confusion.
How to avoid:
- Refer to the latest exempted goods list on the GST portal.
7. Missing Updates in Part B
Vehicle details are essential in Part B. Missing them invalidates the bill.
How to avoid:
- Update vehicle details before goods are dispatched.
8. Delay in Cancellation or Validity Extension
Delays in action when goods aren't moved can cause non-compliance.
How to avoid:
- Set reminders to cancel or extend expired e-Way bills.
9. Mismatched Consignee/Consignor Details
Mismatch in names, GSTINs, or addresses may cause inspection issues.
How to avoid:
- Verify consignee and consignor details carefully.
10. Using Expired or Cancelled GSTIN
An invalid GSTIN invalidates the e-Way bill.
How to avoid:
- Regularly update and verify GSTINs used in transactions.
Best Practices to Avoid Mistakes
- Use reliable software instead of entering data manually.
- Train staff to generate e-Way bills correctly.
- Always double-check details before submission.
- Use auto-fill features from accounting software.
- Create a checklist to follow every time you generate a bill.
How TallyPrime Helps
- Auto-validation: Detects missing or incorrect fields before generation.
- Direct integration: Generate e-Way bills from within the software.
- Smart alerts: Reminds you to update Part B or cancel on time.
- Bulk processing: Easily handle multiple invoices and bills in one go.
Conclusion: Avoiding e-Way bill errors is essential for smooth trade. Use tools like TallyPrime to automate, verify, and stay compliant.
12 June 2025
